A Property Manager Follows the Postman’s Creed with Every Passing Season

Property Manager ChecklistAs the seasons change, a property manager must be ready for any weather condition. And, much like a mail carrier, those overseeing apartment buildings or other similar properties follow the same creed:

“Neither snow nor rain nor heat nor gloom of night stays these couriers from the swift completion of their appointed rounds”

This famous phrase may be inscribed on one of the most famous post offices in the United States, the James Farley Post Office in New York City; however, it might as well be etched onto the doorway of any property manager, building supervisor, or facilities personnel. If you’re managing apartment buildings, or office, retail, or warehouse space, the property must be prepared for the seasonal change. Below we’ve outlined the property management tips you should focus on during the spring, summer, autumn, and winter seasons.


Spring Offers a New Host of Challenges for a Property Manager

The old idiom about March, “In Like a Lion, Out Like a Lamb,” couldn’t be truer; this is especially the case after the harsh winter that we traditionally experience in Columbus, Ohio. Springtime is about rejuvenation, so it’s a great time to do some cleaning and restore that curb appeal. Even a warehouse rental can use a little sprucing up on the outside!

First things first; clean up any dead plants, broken limbs, and any other debris that may have been damaged under the snow or as a result of a snow plow or shovel. Afterward, pruning and planting may be in order. If you own an apartment complex with an outdoor space, such as a courtyard, invite the tenants to help plant new shrubs and flowers. This will not only improve the property’s appearance, but your tenant community will get to know one another, too.

Spring is also a great time to check in on important equipment, namely smoke and carbon dioxide detectors. Make it a habit to replace all batteries, even if they are relatively new. Better to be safe than sorry! In addition, you should look at the HVAC system and even call upon a professional; it’s critical to test your system, clean filters, and ensure that your tenants will be comfortable in the summer heat.


R, R, and R: Summer Is For Rest, Relaxation, and… Repair?

We can all appreciate the “downtime” that comes along with summer. The nice weather is also an opportunity to plan for major repairs and capital work on your property, regardless if it is retail space for rent or a condominium. Roof repair, sidewalk repaving, painting, or structural updates all fall into this category. Why not make the necessary improvements you need to guarantee that tenants stay put?

If you’re planning a major improvement project and looking to carry it out during the summertime, perhaps rethink the timing. Summertime is a busy season for most contractors; it’s best to conduct the necessary research, budgeting, and coordination before the sidewalk starts to show from underneath the snow. In addition, these projects usually “take a village.” As such, plan to be onsite as much as possible to ensure that everything is going smoothly.

The summertime is also a great time to review bills and renegotiate contracts for properties – especially during those steamy afternoons, where it is even too hot for a dip in the pool. Because you’re halfway through the year, it’s easy to see how your property is trending on utilities and maintenance.


Don’t Fall for Autumn’s Spell – You Must Remain Vigilant Against Leaves

Autumn may bring a beautiful array of colors atop your property’s trees; however, property managers are aware that this season can bring quite a mess as the leaves make their landing on sidewalks and paths, as well as on rooftops and in gutters.

Don’t wait until the last minute to create an autumn cleaning schedule for your apartment buildings. Not only do leaves block important drainage areas, but also they become quite slick when wet. You are responsible for the safety of the tenants. Why risk a lawsuit should someone slip and fall on your property?

Gutters, including downspouts, should be inspected and cleared on a weekly or bi-monthly basis. Also, walk the perimeter of the building or warehouse space to make sure that water isn’t pooling around the foundation; this might cause erosion and leaks. And, of course, don’t forget to have all the equipment necessary to clear walkways. The items needed to help you do the job include blowers, rakes, and brooms.

Whether you are a property manager in Columbus, Ohio and Franklin County, or Licking County, Delaware County, Union County, Fairfield County, Pickaway County, Morrow County, or any county, leaves are a part of life, so let’s deal with it sooner, rather than later.


“Baby, It’s Cold Outside” – Winter Will Test Your Property’s Fortitude

Central Ohio has seen its fair share of snow over the last few years. And, we also know how cold it can get! So, why wait to take care of your commercial building, multi-family unit, or retail space? Below are three ways you can ensure a clean, safe, warm, and enjoyable winter for your tenants:

  1. Book snow removal services… now! Before the first flake sticks to the ground, make sure you’re prepared; have snow removal professionals ready to remove snow from driveways, walkways, parking lots, and even roofs. If you have a plow and/or snow blower on hand, take them for a test run. Tenants in your apartment complex understand inclement weather, but they also want a way out in case of an emergency.
  1. Inspect and wrap pipes. Many properties, especially warehouse rentals, have exposed pipes that can cause a dangerous (and messy) situation when the temperature drops. Get some foam sleeves and wrap those pipes to prevent freezing and bursting.
  1. Check for heat escape. Take the time to walk through the property you are managing, whether it’s a retail rental space or multi-family housing unit; examine doors and windows, as well as the roof, for any cracks, gaps, loose caulking, or damaged weather stripping. It’s best to make these repairs as early as possible in the winter before the weather starts to be unbearable.


The Robert Weiler Company is Ready for Any Weather Condition

Property management is not for “the faint of heart.” Your strip mall, apartment building, industrial space, or office units need an experienced and consistent team; one who knows how to manage your property regardless of the season or weather condition. At The Robert Weiler Company, our property management team understands the Post Office dogma and can deliver! The next season is approaching, so reach out and speak with a property manager on our staff by calling 614-221-4286.